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Steps to Participation
Below you will find the basic steps that are necessary to establish a NASA Mentor-Protégé agreement. If you need further information please call our office at 202-358-2088.
1. Establish a Counterpart
To be a Mentor an entity must have an active and approved subcontracting plan negotiated with NASA, and be eligible for the award of federal contracts.
A Mentor must first apply and be approved to participate as a Mentor, by applying directly to the NASA Office of Small Business Programs. A template for the Mentor application may be found on the Downloads page.
To be a Protégé an entity must be one of the following:
- Small Disadvantaged Business (SDB)
- Woman-Owned Small Business (WOSB)
- Historically Black College or University (HBCU)
- Minority Institution (MI)
- Veteran-Owned Small Business (VOSB)
- Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Historically Underutilized Business Zone (HUBZone) Concern
- NASA Small Business Innovation Research (SBIR) Phase II Company
- A company participating in the AbilityOne Program
A Protégé is not required to submit a Protégé application in advance of an agreement. There is a Protégé application, but it is only submitted concurrently with an agreement package, as one of the required documents.
2. Determine Developmental Assistance To Be Provided
Prior to filling out the agreement template the Mentor must perform a needs assessment of the Protégé to determine what type of developmental assistance is required. Typical examples of developmental assistance may either be related to technical transfer or business infrastructure. The dollar value associated with the technical transfer tasks should be approximately 70% of the proposed hours and cost. The remaining 30% may be related to business development tasks.
3. Submit Agreement for Approval
- January 15
- May 15
- September 15
If the agreement is endorsed at the Center level it will be forwarded to the Office of Small Business Programs, NASA Headquarters, for final review and approval within 45 days after the submission deadline.
The agreement officially begins on the date of the incorporation of the agreement into a contractual vehicle. Once the agreement begins the Mentor may begin providing the developmental assistance outlined, and reporting credit received.
4. Fulfill All Reporting Requirements
- Semiannual Reports
- Annual Reviews
- Protégé Post-Agreement Reports
All agreements are required to report on the status of the developmental assistance provided twice per year, beginning six months after the start of the agreement. Mentors and Protégé’s must each submit their own separately developed reports using the semiannual template available on the Downloads page.
NASA will also conduct annual reviews of every agreement and in this process part of the NASA Mentor-Protégé team may elect to meet with both the Mentor and the Protégé. Finally the Protégé is required, for the first and second year after the end of their agreement, to submit a Protégé Post-Agreement Report, with information regarding the status of their company since the end of their participation in the Program.